Business Travel

The Pros and Cons of Using a Business Travel Management Company

Business travel management companies (TCM) are really helpful because they handle everything for the company to take it out of its hands. It need to have someone who will help planning all the travel trips, and it need to have someone who does this as a major service.

Travel management companies are taking care of everything, and they are making it much easier for the company to figure out how it will get all their employees to the places that they need to go.
It is much easier for these people to get the work done because they work in the industry every day, and they cannot waste time.

A travel management company just makes the bookings, and the employee moves on to a new trip. These companies will be able to get this done so much faster, and they will avoid problems that are caused when people are trying to make their own plans with no success.

The Planning Phase

The planning is done by the travel management company because it is told what is needed, and then it makes sure that the trips are put together the right way.
It is much easier to get the work done on the trips because these companies will have an idea of how each employee needs to travel. They know what to do, and they make sure that it gets done in a timely manner so the people who are traveling will have all their documents.
They can make it much easier for people to get the results they need, and they will have a chance to learn what they can change about the trip if they need to do.

Working directly with a travel management company for a fee is so much easier than wasting time doing it alone because doing it alone just takes too much of everyone’s time.
These people have the sufficient experience and know that they have make changes to the way that they are going to make their plans continuously, and that they have to talk to a company and their employees to improve their services.

Making Group Plans

Making group plans is very hard for a lot of people to do because they often have no idea how many people are going to be on the trip, and they have to find accommodations that will work for them. They need to pick activities that will work for everyone, and then they need to make sure that they can get everyone onto the trip itinerary. It is much easier for someone with good experiences to do this for them, and that is why hiring a travel management company for a fee is easier.

The best thing that can happen to a company is having someone step up and do this. Only, a travel management company or an own travel manager, in case of a big company, knows how to make the travels as efficient as possible, and will pick a form of travel that is better for everyone.

Picking Dates That Work

Working with a company that can get in all the dates that are needed makes the calendar easier to create, and it is something that employees need to keep in mind because there is no other way that they will be able to make heads or tails of the plans alone. It is useful if they know that they have someone on their side, and they need to know that they can change their plans if they want.

Most companies get scared when they think that they cannot change their plans easily, but it is necessary for them to do that when they want to do their business with success.
Every bad idea in travel starts with something that is too complicated. There are of course a few cons of using a travel agency that some companies might consider:

Travel agencies make complex plans for companies with a medium size. – For small companies, especially if their employees only traveling very seldom, the costs for hiring an agency might be too high in relation to the time and work which has to be spent to manage the business travels. On the contrary, for very big companies with lots of business travel trips it might be more effective to have their own business travel department.
Some business companies may need special travel programs because of their special work, e.g. the oil and gas industry. Here, it is useful to do some researches and find the perfect travel management company which is an expert in this.

By igu on June 10, 2018 | Business Travel

What Is Expense Management and How Does It Work?

Expense management is a program that any company can use to make sure it is saving money, and it will show the people a company employs how much can be spent on any one thing. This is important because it helps the company to save money as it sends people out into the field.
Each company has to have people out there who are doing their work every day to make the company better and to have success, but they cannot afford to spend all their money on expenses. It makes more sense for them to make a plan that will help with expense management.

This means that these people are using a company credit card that will help everyone manage their money, and it will be strict as it explains what the company will and will not do. The company can give a pretty long list of things that it is not willing to pay for, and it can show what is recommended. Everyone stays on the same level, and it avoids confusion in the future.

What Is Allowed?

Expense management only works if the company is willing to say what is allowed and what is not allowed. The company has to put out there what they want their employees paying for, and they also want to show their employees what the best plan for travel is.
It works much better to have a list of pros and cons the company put together for their employees, because it avoids problems that people usually have when they are trying to make judgement calls on the road. They can refer to the rules for expense management, and they will not overspend or buy the “wrong” things.

The allowance chart that is created by every manager and has to offer a lot of insight into how the traveler should manage his travel, and it is essential that all travelers keep the list on them so that there is no confusion. So, they will never have problems with their travel when they have spent just a couple minutes to check the list.

Using Company Credit Cards

Company credit cards are excellent for this kind of work because they can be capped easily. Managers can check them whenever they want, and the company will have the freedom to get rewards back for the cards instead of just spending money.

The company can make sure that they can see how much has been spent, and they can check the business expenses of employees and act immediately if they see spending that they do not “like”. So, it makes a lot more sense for the employees and the company using a company credit card and policy, and, in addition, the company will have the power to issue a new card if it is lost, check reports for their spending for the year and make adjustments as they go.

The plans that everyone makes for his or her travel must be passed through an expense management system, and it helps employees know what they can and cannot do. There is a lot to be done to make sure a company can save money, and it should use an expense management to keep their company in line, and it must be a part of a plan that everyone understands the rules. It can be hard for a company to make strides in expense management if it has a lax plan or a plan that is too easy to skirt. The company has to make every employee take steps to get his or her spending in order, and every new trip that is taken for the company becomes a much cheaper and more efficient proposition.

By igu on May 14, 2018 | Business Travel

A Few Tips for Managing Business Travel

Managing business travel should not be that hard on anyone, and it can be much easier if a company has an actual travel policy for these things. So, the company will take major steps that make it much easier for all to get the results they want, such companies will use their policies to keep travel simple for everyone. There are many companies who do not have any policies at all, and it becomes hard for them to have a change to what they are doing because it all seems like a waste of money. That is why every company should create few policies, each of these tips will make managing travel a little bit easier.

The travel tips are not universal, but they will work well when people are following them and making plans for their future travel based on them as opposed to doing something that is unorganized.

The Plans Need to Be Simple

Managing travel is hard if the company has policies that are too hard to follow. Making the policies simple is something that makes life easy for everyone, and it is essential for people to know that they have only a few rules to follow. There are many things they can take care of just by making sure that they have taken a few steps, and they will avoid problems with their bosses when they are traveling.

Travel plans that are simple can also be easy to pack for. The traveler gets used to packing certain items for each trip, and they can pack the same bag every time. This makes it easy for them to get ready.

The Rules Have to Line Up Corporate Partners

The corporate partners of the company will be much better to work with when they have services that line up with what the company wants to do. The company can make plans that line up with the people at their partners, and someone who wants to make changes to their policies works out a new deal with their partners as well. Corporate partners are great because they make everything easier, and they offer discounts that will make the whole process easier for everyone.

Travel partners mean that all travelers can go to the same destinations, and they can have the same “basics” in every new city. Their itinerary comes together really fast, and they do not have any problems finding things to do, like fitness, shopping, repairing services etc., in a new city.

The Travel Dates

There need to be blacked out dates that people cannot use when they are trying to make plans, and that is so the company can keep people in when they need to be in. It is much easier to plan travel when everyone knows that they cannot make plans on certain dates, and that is something that people need to think hard about because it is how they will make a calendar for the company that makes the most sense.
Special travel dates make offer the company to work more efficient, and they help people know when they will be able to stay home.

All these travel tips will make things easier, and will maybe help companies when they are looking at ways to make changes to their own policies. They can make one calendar for the year, and they can follow that calendar all year without any problem at all, they can make a list with all corporate partners and develop a travel plan which enables all employees to travel in line with the company’s travel policy.

By igu on April 17, 2018 | Business Travel

Why Are Corporate Booking Tools So Good for A Company?

Corporate booking tools are very helpful because they are the only way for a company to get booking done in a way that is simple for everyone. The whole company travels on a yearly basis, and it is very hard for a company to schedule travel unless it has a tool that is helpful for everyone. The tool needs to be set up to help the people at the highest levels of the company make reservations, and it allows a department to make all the different bookings on its own.

The person that wants to book their own travel can go in and do it themselves, or they can ask someone to go in and make changes for them. That is why the corporate booking system needs to be set up in a way that helps people make changes to their bookings at any time very easy.

How Easy Are Reservations?

Reservations are much easier to make if they come through a system that can aggregate everything for the person who is making the reservation. They can find every place where they need to make changes, and they will find out fast where they can get the best prices.
So, it is very comfortable for people to make a new reservation, and to get exactly the results that they need because they will see every travel option without fail.

The travel options that are found online are very helpful because they let the company use the right kinds of travel options for every new situation. It can be very hard for someone to get the travel done alone because they are not seeing all their options. The options may improve a lot if they are all on one list and all brought together based on simple parameters that are used in the system.

How Does the Company Save Money?

Every company can save money using the corporate booking system because they have better chances to have the best prices no matter when they look. It is so much easier to get the results that people need because they can search for everything they need in just seconds.
They can check the places where they are going this year, and they can pick out the spots that they think are best for them. This is much easier for everyone, and it helps the company do planning.

While the planning for every new trip and for the company is much simpler, more costs can be minimized. It might be also much easier for travel managers or travel departments to make their plans and to get an overview about all travel trips. A small company can even all work together on the plans they are making for their travel. They might find the best places to go that year, and they will find out how easy it is to save money.
All the money saved on something simple will come back to the company in other travel or investments that it can plan. Everyone wins in a situation like this, and they will find that it is much better for them to make plans that are effective.

The companies that are using the corporate booking systems might having a faster workflow and making it a lot easier to stick to the company’s travel policies, if they exist. There are those who will have a nice time on their next trip just because they have looked online beforehand. They will find a better price, and their company will work under one system that makes sense to everyone.

By igu on March 23, 2018 | Business Travel, Incentive Travel Packages

A Few Business Travel Facts

Business travel facts are often helpful because they tell the traveler things that they did not know before. They are wondering what they can learn that will make it easier for them to travel, and they need to start thinking about what would make more sense as they travel.
Therefore, they need to know what the numbers tell them because that can be very informative, and it will help them when they want to learn something that will help them be a much smarter traveler.
The smart travelers are the ones that take the numbers seriously because they need to know how they will go with the flow, save money and make a lot better decisions for the future. The future of travel is a lot much easier to see when people know their travel facts and figures.

Nearly 500 Million Trips a Year

There are nearly 500 million trips a year, and that means that some people are taking up to 12 trips a year with many nights away from home. The trend shows that these numbers are rising every year. More travel trips mean that there is a lot of movement. The more people are traveling by airplane, car or train, the more the environment is harmed, because every travel trip spends energy and resources.

Therefore, it is not only interesting for the economy how many travelers, especially business travelers, were there in a year, but also for everyone not careless of his environment. People are looking for ways to make their lives easier, and they want to know what can be done to make their travel better. But, they should also not forget to know in which way they influence the travel industry themselves. To avoid traveling that much, it’s good to have an effective system that is able to plan trips as good as possible, e.g. to book a direct trip. Short distances mean a lower energy consumption in contrast to longer distances.

1.3 million trips a day does not have to mean that people are going to travel no matter what, because everyone who wants to travel at the same time will run into some traffic, so it is useful to travel as less as possible, otherwise they have to make sure that they are traveling on days that will be easier on them.

Chicago and London Are Busiest

Chicago and London are one of the busiest travel cities because they have the most access. There are two airports in Chicago, and a lot of people fly in Milwaukee to come down to the city. There are three airports in London to accommodate all the traffic, and that is something that people need to keep in mind before they travel.
These are hard places to go through if people are taking layovers, but they can offer discounts if people are picking the right places to go.

San Francisco is the most expensive city to travel to because the property values there are so high. It costs a lot to live there in any circumstance, and that is what makes it hard for people to travel there. Anyone who is coming to the city needs to know that they have planned to get the right expense amounts for the city because it can get really expensive.

Short Travel Is Common

Short travel is common, and everyone who traveling knows that the trips are common enough that they will be able to save money. This is why people need to know that they have seen all the options for short travel, and that could also include trains or buses. There are many business travelers who do not think of this, and they will spend too much money because they are traveling the wrong way.

48 % of travelers will use their personal vehicles, and that is something that a lot of people are looking at because it might not make things easier for everyone. It is indeed very simple for people to get to their destinations if they are in a car that they know, but if all these people would take one bus or one train, or a flight, the costs would be much lower, the environment would be more protected and the traffic would be reduced significantly. This matters, and it should be thought over before every trip.

Some closing travel facts include the following:

Most travelers who are going over 500 miles are the ones who will plan to fly, and that is a distance that usually stops people from driving. This is vital because it is a nice distinction, and now every traveler should choose the sort of travel they need.

By igu on January 2, 2018 | Business Travel

Choosing Between Business and Economy Class Travel

Choosing between business and economy class is a big step for everyone as a business traveler, and they need to figure out what works best for them and their wallet and for their company. They have a lot of options out there because every airline gives them their own kind of system, and every airline also shows them how to save money by booking the right things at the right time. Business travelers need to see what all the airlines have for them, and they need to pick from hotel rooms and rental cars that all help them.

If the company has a travel policy and works with special corporate partners, the decision is not that difficult, because there will be only some details to decide. If a travel policy is missing, it may be a little bit more complicated to choose the airline and the class of traveling. But what are the differences between business and economy class?
All airlines will set their passengers up with something they can enjoy, and the airlines also want to see if they can get their passengers into a class that gives them some more perks. This is where the economy and business class start to diverge while they are shopping around for airfare.

The Main Differences: Seats and Services

The most important differences between economy and business class are, depending also on the airline, seat comfort, prices, and the services during the flight.

The seats differ with regard to seat width, the distance between rows, and seat surface material.
In business class, passengers usually have more space for themselves and this can be important, especially on long-haul flights or for people who try to relax during the flight. They will have some more leg room, and they will like the fact that they get some extra perks like pillow when they are traveling.
The other extra services on-board include in business class various things like food and drinks, entertainment and before checking in the possibility to go to the airline lounges. It is also common that business class travelers are preferred when boarding.

The Economy Prices

The economy prices are a lot lower in comparison the prices of business class, of course. Up to ten times more money is necessary to fly with business class. On the other hand, the business class travelers are included in frequent-flyer-programs which offer a lot of more free miles for each flight than comparable programs with economy class.
So, business class travelers flying very often can save more money than economy class travelers.
According to different sources up to 200 percent more miles or points can be received for business class flights.

Be Spoilt for Choice?

The business traveler needs to make sure that they will like the ways they can sleep, eat and work during the flights. This is why it is so much important for people to make changes to their travel plans that will help them be comfortable.
This means that a lot of people who are looking for the right kind of travel will consider how to lower their stress levels by using business class. This helps them a lot because it lets them recover from a long day before the flight.

Results: Check All Opportunities

Economy travel seats are cheap, but they come with less room and amenities. Business travel seats offer a possible lounge in the airport, more room and better food. Business travelers get preferential treatment, and they pay a little more for the privilege.

Booking online is really simple when people use the right website, and they have to check to see that they can get the results that they need just for a few extra minutes. Deciding between the best airline and class for those extra minutes makes it easy for everyone to save money, and they will find their favorite airline ready to help at any time. Therefore, it is important to look around before going for a new airline ticket or travel package reservation to a new destination.

By igu on October 11, 2017 | Business Travel

Writing A Useful Travel Policy

Writing up a good travel policy is essential for a company because it is the only way for people to know what they can do when they go out of town for business. Going out of town for a business trip is necessary, and it needs to be the policy that everyone clearly understands before they go anywhere. There are many people who are going to lean on these policies, and it is the most effective way for the company to save money while it is paying for travel.

The policy has a few important components, and they are all listed so that everyone will understand how it works. It is simple to figure out how this works, but the people that know how this works are the ones who have learned how the travel must be prepared. They put in all the different kinds of steps that are listed.

What Are the Parts of the Policy?

Every policy needs to have something that says when and where people can travel. This sets up some boundaries that will help them working for the company, know where they can and cannot go. They might want to spread out their area, but it will be much easier for them to get the idea of where they should be working. Anything that does not fit into the travel policy can be approved by a manager, but it is vital that the company has a strict policy that everyone knows and that everyone must respect. If someone tries to get around it and thinks this is possible, that makes it very hard for them to fall in line with what the company wants.

The policy should have a list of approved places, a place for the itinerary, how expense accounts work and how to pay while out of town. Following all these basic rules makes it much easier for people to know what they can and cannot do. The policy might also have to have very specific plans in there that explain what the company is willing to pay for.

How Does the Company Pay?

The company needs to explain how it will pay for everything, and it is critical that the company shows how it will pay for these things in detail. The company may offer company credit cards or put up a form that can be used to get reimbursed for what was paid for on the trip.

The company must have a description there that will explain how much it is going to limit trips at, which kind of hotels are included, and list up how many trips per year can be covered by the policy. Someone who has to do a lot of travel, might have to get an override from the manager to travel more, and the company might thus need to get more expense clearance so that their employees may not spend more on each trip in future.
Every company has to build a strict travel policy that will make sure everyone is only traveling where they should, spending what they should and knowing how to keep in touch with their manager over the course of the travel.

There are many employees who will be able to have nice trips for their business that are all based on a policy that saves the company money, and it will help them to be efficient so that they can actually take more trips in the future. These people will come to work trying to be productive, and they will have a travel policy that will make sure everyone is on the same page.

By igu on September 21, 2017 | Business Travel